1. Registration

Registration is primarily done through the student registry system, Hobiver. Students are admitted to groups in the order of registration. For students under 18, the registration form is filled out by a guardian.

Registration for lessons during the academic year:

The academic year consists of autumn and spring semesters. Registration is binding after submission, but if necessary, the group or lesson can be changed.

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For new students, the first lesson serves as a trial. Registration can be canceled after the trial lesson without any fees. If a student decides not to continue after the trial, this must be reported via email as soon as possible so the spot can be offered to the next person on the waiting list.

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Registration for specialized training:

Registration for specialized training is binding for the entire season. It can only be canceled for a serious reason, such as with a medical certificate.

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Registration for courses:

Registration for short courses must be completed according to the instructions provided by the specified date. These courses are either paid immediately or invoiced after the registration period ends. Course registrations are binding.

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2. Cancellation of Registration

If a student does not attend the spring semester, notice must be given via email or letter by November 26, 2024. If the spot is canceled after this date, a cancellation fee of €50 will be charged to cover costs. If a student is registered for the beginning of the autumn semester, the spot must also be canceled in writing (email or letter) at least one week before lessons start, or immediately after the trial for new students. A non-canceled spot will incur a charge of €50 plus the cost of any lessons held before cancellation.

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Cancellation for separate courses must be done no later than when the course’s registration period ends. In such cases, the already paid course fee will be refunded, minus €25 for administrative costs. If the course spot is canceled later, the paid course fees will not be refunded.

 

3. Fees

Course fees must be paid by the due date. We also accept exercise vouchers. Exercise and sports vouchers are personal and can only be used to pay for the recipient's own lessons.

The payment practice is a semester fee. The autumn and spring semester fees can be paid in 1 to 4 installments (this choice is made during registration). Please also review our pricing list.

Fees for specialized training groups are billed monthly. There are 11 monthly payments during the academic year, from August 2024 to June 2025.

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The lessons are organized by Oulu Dance Academy's dance support association. All registered students become members of the association, and the membership fee is billed annually. The membership fee is €10 per calendar year. For new students starting in the autumn, the membership fee is €5 for the current year.

Semester fees for students who quit during the semester will not be refunded. Refunds are possible only for a serious reason, such as with a medical certificate. A written notice must be sent to the office immediately.

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Invoices are sent to the email address provided at registration. Upon special request, the invoice can be delivered as a paper copy, with an additional €10 handling fee. Please keep your contact information up to date. If your address or other details change, notify the office as soon as possible by email. Oulu Dance Academy is not responsible for invoices sent to an incorrectly provided email address or that end up in spam folders.

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4. Absences

Absences due to personal reasons can be compensated by attending a similar lesson of the same or a corresponding level during the same semester, provided the absence is reported by 3:00 p.m. the previous day at the latest.

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Absences are not reimbursed in cash. For long-term absences due to illness, payment adjustments can be arranged from the date the office is notified. Absences and attendance at compensatory lessons must be reported via WhatsApp or text message to +358 45 6709 311.

If a lesson is canceled due to the teacher’s reasons, the missed lesson will be rescheduled if the season’s minimum number of lessons is not otherwise fulfilled. If fewer than three students attend a lesson, the teacher has the right to cancel that lesson.

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5. Responsibility

We are not responsible for forgotten or lost items. There is a lost and found point on the premises. We do not take responsibility for unnecessary trips to lessons if valid phone numbers have not been provided to the office. We reserve the right to make changes to the timetable and teaching staff.

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6. What the Semester Fee Includes

The semester fee includes personnel costs, facility rentals and usage costs, music usage costs, and other expenses. In addition, students have access to a wide wardrobe and equipment, literature and music related to the field, and other recordings. The student performance and its rehearsals organized during the academic year are included in the year’s lessons. There are 32 lessons per year for basic art education (ballet) and 28 lessons per year for other disciplines (autumn and spring terms differ). The school reserves the right to decide on the method of lesson delivery (e.g., switching to remote learning) according to the situation and official guidelines. Additionally, ODA students have reserved spots in all courses and events organized by Oulu Dance Academy.

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7. Communication

We aim to communicate as much as possible electronically, so we ask that everyone provides a valid email address and phone number for WhatsApp messages.

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8. Group Outfits

All ballet groups (excluding adult ballet groups) have a group uniform. By registering, all students commit to purchasing their group’s uniform. More information about group uniforms and other lesson equipment can be found on our website under the "Group Outfits" section.